We help associations maintain professional communication by providing a seamless email custodian service that preserves institutional knowledge when board members change.
Which is the better option
Don't lose critical communications history when board members change positions.
Use role-based emails like [email protected] instead of personal accounts for a more professional image.
Maintain complete email threads and important conversations even as board members change over time.
When positions change, emails transfer to new board members without losing critical information or breaking communications.
We provide comprehensive solutions to ensure your board's email
communications
remain professional and continuous.
Use your association's domain for emails like [email protected] instead of personal Gmail or Yahoo accounts.
Emails belong to the position, not the person. When board members change, the email account transfers seamlessly.
All email threads, attachments, and communications remain intact when transitioning between board members.
We manage your association's emails through Google Workspace (GSuite) for security and reliability.
We handle ownership changes and access controls as requested by your current board leadership.
Get help with transitions, email setup, and any questions about your email management.
A simple process to ensure email continuity for your association
We create professional email accounts for each board position using your association's domain and GSuite.
When board positions change, we transfer email ownership while preserving all historical communications.
We provide continuous support for email management, security, and any transition needs.
Hear from organizations that have improved their email continuity
"Before using BoardMail Custodian, we lost years of important communications during board transitions. Now, our new board members have access to all historical emails, making their onboarding much smoother."
President, Oakridge HOA
"The professional email addresses have completely changed how our community perceives the board. Plus, having the full history of communications has saved us countless hours when dealing with ongoing issues."
Secretary, Lakeside Community Association
"The transition between board members used to be chaotic. Now with BoardMail Custodian, I simply handed over my treasurer role and all the email history transferred seamlessly to the new board member."
Treasurer, Pinecrest Neighborhood Association
Affordable email management for associations of all sizes
Fill out the form below to get started with our email custodian service
Find answers to common questions about our email custodian service
BoardEmail is a secure, professional email managed by Google and designed specifically for HOA and Condo boards. It centralizes communication, organizes records, and ensures important emails don’t get lost in personal inboxes.
BoardEmail is built for community associations, including board members, property managers, and CAMs. Whether you’re part of a self-managed association or working with a professional management company, the system adapts to your needs.
Generic email platforms weren’t built for association business. BoardEmail keeps board communications transparent, archived, and transferable to new board members. This avoids losing history when personal accounts change hands.
Security is our top priority. BoardEmail uses enterprise-grade encryption and secure servers to protect sensitive homeowner and association data. Only authorized users have access to the board’s email account.
Pricing is simple and affordable. BoardEmail is designed to fit into any association budget while providing professional-grade communication tools.
Getting started is easy. Sign up online, and within minutes your board will have its own professional email account. Our support team is available to help with setup, training, and ongoing questions.
Join hundreds of associations who have professionalized their
board communications
with our email custodian service
